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3.
Members/Proxies are requested to bring the duly completed and signed Attendance slip along with their copies of Annual
Report at theMeeting.
4.
In case of joint holders attending the Meeting, only such joint holders who is higher in the order of name will be entitled to
vote.
5.
Members holding shares in single name and physical form are advised to make nomination in respect of their shareholding
in the Company. The nomination formhas been available at the company's website.
6.
Members holding shares in physical form are requested to notify/send the following to the Registrar & Share Transfer Agent
of the Company i.eM/sMCS Share TransferAgent Limited, F-65, Okhla Industrial Area, Phase-1, NewDelhi 110020: -
i)
any change in their mailing address;
ii) particulars of their bank account & e-mail ids in case the same have not been sent earlier.
iii) Members having multiple folios in identical names or joint holding in the same order of names are requested to send
the share certificate for consolidation into single folio.
Further, please note that Members holding equity shares in electronic form are requested to contact for updation required in
address, e-mail ids, bank details, bank mandate, ECS mandate, power of attorney and also requests for registration of
nomination are to be intimated to their Depository Participant with whom they aremaintaining the demat accounts.
7.
The relevant Explanatory Statement pursuant to section 102 (1) of the CompaniesAct, 2013, in respect of Special Business
at themeeting, is annexed hereto and forms part of this notice.
8.
All documents referred to in the accompanying notice and the explanatory statement, are open for inspection at the
registered office of the Company during office hours from 10A.M. upto 5 P.M. The Register of Directors’ and Key Managerial
Personnel and their shareholding maintained under section 170 of the Companies Act, 2013, the Register of Contracts or
arrangements in which Directors are interested under section 189 of the Companies Act, 2013 will be available for
inspection at theAnnual General Meeting.
9.
Brief resume and other particulars as required under clause 49 of the Listing Agreement with stock exchanges, of Mr.
Sandeep Singhal, Mr. Raj Kumar Bhargava andMr. Debi Prasad Bagchi are enclosed herewith.
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10. The Registers of members and the share transfer books of the company will remain closed from 21 July 2014 to 1 August
2014 (both days inclusive) for the purpose of final dividend for the financial year endedMarch 31, 2014.
11. The dividend, if approved by themembers at theAnnual General Meeting will be paid to thosemembers
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a) whose names are appearing on the Register of Members of the Company as on 1 August, 2014, after giving effect to
all the valid transfers in physical forms lodged with the Company and its Registrar and Share Transfer Agent on or
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before 19 July, 2014.
b) In respect of the members whose shares are held in electronic form, the dividend will be paid to those beneficial
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owners as per details furnished by the depositories at the close of business hours on 19 July, 2014.
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12. Members, who have not encashed their dividend warrant for the financial year ended 31 March, 2007 and/or the dividend
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warrants issued after 1 April, 2007 or any subsequent financial year so far, are requested to make their claim to the
Secretarial Department / Share Transfer Agent of the company or send an email to
.
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However, all the unclaimed dividend pertaining to the financial years before the financial year ended on 31 March 2006
have been transferred to the Investor Education and Protection Fund as per the provision of Sec. 205A of the Companies
Act, 1956.
13. The Securities and Exchange Board of India (SEBI) has mandated the submission of Permanent Account Number (PAN) by
every participant in the securities market. However, the members having their shareholding in the Demat form are
requested to provide their PAN details to their respective DPs and those who have in physical mode are requested to
provide their PAN details to the company or its registrar.
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14. (a) The Electronic copy of theAnnual Report for the financial year ending 31 March, 2014 is being sent to all themembers
whose email ID are registered with the Company/Depository Participant(s).
(b) We propose to send all future communication in electronic mode to the email address provided by you.
So, all the
shareholders whose email –id is not registered with us are requested to register their email-id with DP /
Registrar / Company, so that your company can contribute to the safety of environment.
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(c) For members who have not registered their email address, physical copies of theAnnual report for the year ending 31
March, 2014 is being sent in the permitted mode and the same is placed on the website of the company viz.
